North Haven Membership Manual

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Contents

Labor System

You should really add a detailed description of the house labor system here...

Cooking, Cleaning, and Food Shopping

A lot of the labor that we do at the house has to do with FOOOOD.

  1. thing 1
  2. thing 2
  3. another thing

Here's how you make a link! Masala Facilitation Manual

Example of an embedded image ConsensusFlowChart.png

Monthly Chores

Stewardships

even smaller

House Bylaws

The members of the North Haven Cooperative House adopt the following principles in accordance with the spirit of providing cooperative room and board to the people of Boulder, Colorado.

Non-discriminatory membership
There shall be no restriction on membership for any reason other than available room and ability and willingness to discharge duties and uphold responsibilities as house members.
Democracy
Each member has one and only one vote; each shares the house duties in as nearly an equitable manner as possible; and each shares equally in the benefits derived.
Education
The house will be a working example of cooperative living and will educate its members and others in the principles of cooperatives.
Neutrality
The house will be a member of no organization other than cooperative societies.
Expansion
By the house’s membership in other cooperative organizations, it will support the cooperative movement in general as much as possible without impairing the efficient functioning of The Masala Cooperative House.

Organization

The name of the house that operates under this set of rules is North Haven.

Membership

As a democratic community living collectively, North Haven needs its residents to work in the collective management of the organization, and to live harmoniously with each other in shared dwellings. These demands of residents require an admission process more selective than that of typical rental housing. Admission to North Haven is also generally competitive, as the number of qualified applicants often exceeds the number of available rooms and North Haven seeks to recruit those individuals who are most likely to sustain and grow the organization and contribute to a healthy and vibrant community.

As a community the North Haven Co-op has a strong commitment to social justice. We believe that an inclusive and diverse Membership Policy is critical to achieving a strong and healthy cooperative housing organization.

North Haven strives for a balanced gender ratio. While this is a goal meant to foster diversity and an accepting environment, North Haven will not deny residency on the basis of an applicant’s gender.

We also value other forms of diversity and we aspire to become a housing community that includes all individuals, respecting and accepting them without bias.

We actively seek and support the participation of individuals who reflect diversity of physical & mental ability status, age, class, ethnicity, gender expression, life experience, national origin, parenthood or custody of a minor, race, religion, sex, sexual orientation and veteran status.

We will treat each other fairly and value & respect the opinions, perspectives & life experiences of all people, in our day-to-day practices, processes, policies & in the conversations that take place in & around our home. We will strive to continue to develop successful inclusiveness practices together.

  1. Potential housemates (PHMs) must be approved by the house in order to be offered residency at North Haven Cooperative House.
  2. North Haven shall select a resident to serve as its Membership Coordinator (MC).
    1. The MC (acting as North Haven's Agent) shall be the contact person for prospective residents and shall oversee the recruitment and admission of new residents. North Haven as a whole shares the burden of empty rooms and non-paying residents.
    2. The MC shall advertise for available rooms on behalf of North Haven. Other North Haven residents may also post flyers, online notices, etc., in coordination with the Membership Coordinator.
    3. The MC shall sign leases with new residents.
    4. The MC shall sign renewal leases with current residents of North Haven who are in good standing.
  3. The Boulder Housing Coalition (BHC) and North Haven are equal opportunity housing providers and abide by the City of Boulder's prohibition against discrimination in housing, as recorded in section 12-1-2 of the Boulder Revised Code. The BHC and North Haven will not deny housing to any individual because of race, creed, color, sex, sexual orientation, gender variance, marital status, religion, national origin, ancestry, pregnancy, parenthood, custody of a minor child, or mental or physical disability of that individual, or such individual's friends or associates. A statement explaining Fair Housing law with regard to renting will be read aloud or otherwise communicated to all participating residents before any house vote or action on an applicant. Houses shall follow consistent, fair processes for reviewing applications and accepting new residents.
  4. Recruitment and interview process. The House shall advertise for available rooms. PHMs must attend at least two house meals or other events as well as complete an application in order to be considered for an interview. After the interview North Haven will make a decision on the acceptance of all PHMs. North Haven also reserves the right to request additional information from any PHMs. North Haven may request that PHMs meet with certain house members and/or request that PHMs attend additional house dinners in order to meet all house members before North Haven makes its decision.
  5. When North Haven rejects an applicant, either prior to or following an interview, each opposing resident participating in the decision shall state their reason(s) for rejection. The House must record the reason(s) but not the name of the resident stating the reason, for each rejected applicant, in the House meeting minutes. The following reasons may be used for rejecting an applicant. This list is not an exhaustive list, rather, these are the most common reasons for rejection. North Haven may reject an applicant for legal reasons other than the ones listed below.
    1. The applicant has a poor rental history. Lack of a rental history will not necessarily indicate a poor rental history.
    2. The applicant has made false or deliberately misleading statements regarding their application.
    3. The applicant does not meet low-income requirements that may be in effect.
    4. The applicant has not indicated a reasonable source of income or funds for meeting the financial obligations of their contract.
    5. The applicant is believed to lack respect for other people. This may include, but is not limited to, lack of respect for other people’s belongings, safety, privacy, space, or time; racial, social, ethnic, religious, gender identity, or sexual orientation backgrounds; shared facilities, resources, or tools.
    6. The applicant is believed to be unable or unwilling to perform the duties of cooperative living, including, but not limited to, completion of labor, participation in meetings and other obligations listed in the contract. North Haven will make reasonable accommodations in chore assignments for applicants with disabilities. All residents are required to contribute equitably to the operations of the co-op.
    7. The applicant is believed to lack interest in cooperative living and working to sustain and improve the cooperative.
  6. If more than one applicant is accepted by North Haven for an available room, the House shall vote on the order in which the applicants will be offered the room. The House shall record the reason(s) for prioritizing each applicant.
  7. Applicants who have been accepted by the House, but for whom there are no available rooms will be kept on a waiting list for three months and will be offered rooms as they become available. The waiting list will be ordered by application date, unless the House votes to prioritize the waiting list. If the House prioritizes the waiting list it must record the reason for each re-ordering. A person will be removed from the waiting list at their request, once they are offered a room, or after three months, whichever is soonest.
  8. The MC will only disclose the reason for rejection to an applicant upon their request.
  9. Any member or applicant who believes that a law may have been violated during an application process should inform the House immediately. Any decision to reject an applicant may be appealed to North Haven within 14 days. The House shall collectively revisit such decisions.
  10. Once the PHM has been approved by the house the following steps must be completed before move in.
    1. The MC shall provide the PHM with a link to the Membership Manual Wiki or at the request of the PHM, a hard copy of the Membership Manual. All members are required to read the Membership Manual.
    2. The PHM must meet with the Boulder Housing Coalition Executive Director (BHC ED) and complete the income qualifying process.
    3. The BHC ED will sign the front of the North Haven lease and the PHM must take the lease to the North Haven MC.
    4. The North Haven MC will fill out the lease with the PHM and both parties will sign the lease.
    5. The PHM must submit their deposit and first month's rent.
  11. Once all of the above steps are completed the PHM is considered a member of North Haven. The new member may move in, will be added to the house email list, and is entitled to participate in North Haven's consensus-based decision making processes.
  12. The PHM shall have 2 weeks or until the start of the lease period, whichever comes first, to complete the above steps. If by that time the above steps have not been completed then North Haven may offer their spot to the next PHM on the waiting list, on a first come first serve basis.
  13. The MC shall abide by the following conditions when setting start and end dates:
    1. PHMs shall first be offered contracts beginning Aug. 1 and ending July 31 of the following year. Priority should be given to those willing to sign such contracts. The Membership Coordinator may offer a shorter contract if not doing so would result in a vacancy.
    2. Successive contracts for a particular room should be drawn so they do not produce vacancies. Priority should be given to residents willing to sign contracts.
  14. Two residents may occupy the same room.
    1. Both residents must be accepted for residency and will be considered members of North Haven.
    2. Only one of the two residents shall be responsible for the entire room rent and pay a utility fee, although both residents shall sign the lease. It is to the discretion of the two residents to decide which of the two of them shall be signing responsibility for rent.
    3. The other resident shall pay the current utility fee.
  15. The members of the house shall comprise the board of directors of North Haven Community Housing, the Colorado Non-Profit Organization which manages North Haven for the Boulder Housing Coalition.

Duties of House Members

House members are responsible for the amount of labor as described in the North Haven Membership Manual.

House members are responsible for payment of bills as determined by the house.

House members must abide by the rules passed at house meetings.

House Meetings

Attendance at house meetings is mandatory for residents. Input can be provided in written form but proxies for decision making are not allowed.

Boarders are encouraged to attend meetings. They may vote on matters pertaining to boarding.

A quorum for a house meeting will be 1/2 the total number of residents. Round up in the case of an uneven number of members.

House meetings will be held weekly. A petition signed by 5 members and posted for one day may cancel meetings, or call emergency meetings.

House rules will be passed or deleted by a consensus of members present at house meetings. The house rules, as accepted, shall be duly recorded.

House Stewardships

Permanent House Stewards shall be agreed upon by consensus of house members. All house stewards serve until the steward or the house decides a new member should fill that stewardship position. A new steward must be determined for replacement of a resigning steward, within one week, or preferably within the same house meeting as the resignation.

All Stewards are responsible for regularly educating members at house meetings on matters pertaining to the stewards’ duties and are responsible for passing all materials to their successor, including computer files.

Stewards are subject to recall for dereliction of duty upon house review and consensus.

Expulsion

The house will consider all the recommendations for expulsion brought by house members. They shall gather evidence from all interested parties including the member in question, and form an opinion at an open house meeting with the member to be judged and her/his accuser present, if possible. This meeting is to take place within one week of the accusation.

The House shall hear evidence from interested persons and a defense by the accused. An outside, non-biased facilitator is recommended.

Whether the member is to keep her/his membership shall be voted on at a house meeting within one week of the hearing and will be determined by consensus.

Grounds for eviction shall include failure to perform house duties, failure to obey house rules, and failure to pay house fees or bills resulting in a debt to the house of one month’s bills, and uncooperative behavior.

Amendments

  • Amendments to these bylaws shall only be approved by a consensus vote at a North Haven house meeting.
  • Proposed amendments shall be posted to the house via email in advance of house meeting.
  • Amendments are subject to to revision by a consensus of those voting.
  • Amendments may only be approved if they have been posted in their final form for at least 7 days.

Consensus, Quorum and Meetings

All house decisions must be approved at a house meeting by consensus of the house members. If consensus cannot be reached, the decision will be tabled until the next meeting, or for 24 hours if it is an emergency decision. Upon this time's expiration, the house will reconvene and attempt to reach consensus again. If consensus still cannot be reached, the decision will be decided by a two-thirds majority vote.

House meetings and decisions require a quorum of 50% or more present house members. A “present house member” in terms of quorum is defined as anyone who lives in the house and is not away for more than a week at the time that quorum needs to be reached.

There will be a rotating facilitator at meetings.

There will be a 24-hour notice in the form of a posting before emergency meetings.

Ratification

These bylaws shall be in effect when they have been ratified by a consensus of all the members of the house voting in a regular meeting.

Security Deposit Return

Any member who breaks the lease agreement by moving out before the lease ends risks losing all or some of their security deposit. The security deposit will cover up to one month of rent loss.

The member moving out is responsible for any rent loss incurred by their leaving the house and this amount is not room-specific.

Debt and Payment Plan Policies

Definitions

  1. A Resident is a person who has signed a lease with North Haven and the Boulder Housing Coalition to legally occupy a room at 2550 9th Street.
  2. Rent is your base rent plus the required monthly utility payment, as specified in each Resident's lease.
  3. A Payment Plan is a written contract between a Resident and North Haven Community Housing, a state of Colorado non-profit corporation, which will hereafter be referred to as "North Haven". A payment plan details a modified payment schedule for money owed to North Haven. This contract does not replace or nullify the Resident lease, but supersedes the regular payment schedule for the period of time specified in the payment plan. All Residents have the right to request a payment plan, however their request must be properly authorized in a house meeting and documented in meeting notes in order to be valid. ORAL AGREEMENTS SHALL NOT CONSTITUTE A PAYMENT PLAN.
  4. The Three-Day Demand for Compliance or Possession will hereafter be referred to as "Three-Day Notice". This is a legal document demanding payment of past-due rent/fees. A written, signed Three-Day Notice gives the North Haven Resident the choice of either paying the past-due rent or moving out within three days. North Haven can serve the tenant this demand by posting the Three-Day Notice on the Resident’s door at 2550 9th Street. A copy must also be mailed the next day. In computing the three days, the first day is excluded. If the Resident has not paid the rent or moved out within three days, North Haven need not accept any further payments of the rent and may file an eviction suit at the Boulder County Justice Center, on 6th and Canyon in Boulder. The time begins running whether or not the tenant discovers the Three-Day Notice is posted. Also the time continues to run regardless of whether it is a Saturday, a Sunday, or a holiday.
  5. A Verified Payment is a payment in the form of a money order, cashier’s check or electronic check.

Procedure for requesting and approving a payment plan

  1. No partial rent payments will be accepted, except as specified in a house approved payment plan.
  2. The Resident must request a payment plan from the North Haven house accountant. The house accountant will then check to ensure that the proposed payment plan is in compliance with all the terms of this Payment Plan Policy. The payment plan will then be brought to a regular house meeting of North Haven.
  3. North Haven must vote whether or not to approve the proposed payment plan as per the house’s voting rules. North Haven may reject a payment plan request FOR ANY REASON, including but not limited to the financial state of the House or BHC, the trustworthiness of the Resident, the Resident’s current financial or employment situation, or the Resident’s payment history.
  4. If approved by consensus, a written form of the payment plan will then be signed by the Resident and the North Haven house accountant, affirming that it conforms to the terms of this policy, and has been approved by a house vote.

Modification of an existing payment plan

  1. A Resident may request a payment plan modification by submitting a new request. Once approved, the modified payment plan replaces the previous payment plan.
  2. The end date of the revised payment plan must be the same as the end date of the original payment plan. Thus only the distribution and schedule of payments may be modified.

Payment plan terms

  1. Once a resident is on a payment plan, s/he no longer accrues late fees on the payments covered by the payment plan.
  2. The payment plan shall begin on the original due date of the first payment to be delayed, and shall end no later than 3 months thereafter. (For example, if a Resident requests a payment plan for January rent and/or food payment, the payments must be scheduled such that rent and food payment for January, February, and March will all be paid in full by April 5.)
  3. The payment plan shall include all rent and food payments, and any other fees due during the period of the payment plan.
  4. If a new Resident cannot pay their first month’s rent, no payment plan will be issued.
  5. A payment plan shall have no payments scheduled later than the fifth of the last month of a Resident’s lease period.
  6. Once a Resident has been issued a Three-Day Notice, that person is not eligible for a payment plan.
  7. All payments made on a payment plan must be made by “Verified Payment” (see definition above).
  8. North Haven may place additional restrictions on a particular Resident’s payment plan if it finds the Resident to be repeatedly non-compliant with payment policies.

Normal rent violation time-line

  1. The following timeline may only be modified by North Haven, by a consensus vote at a house meeting.
  2. On the 6th of the month, late rent and food payments are due. Residents shall be charged a $5 per day late fee for each overdue payment. For example, if a Resident still hasn’t paid for food or rent on the 7th of the month, they owe $20 in late fees, in addition to their normal rent and food payments. This $20 is $5 for food and $5 for rent on the 6th plus $5 for food and $5 fr rent on the 7th. If multiple rent or food payments are overdue (e.g. both February and March rents have not been paid) then each of them will accrue their own stream of $5/day late fees.
  3. On the 6th of the month the North Haven house accountant will issue a late payment warning issued to any Resident in debt.
  4. On the 6th of the month the North Haven house accountant will inform the house by email of all Residents who are in debt, and the amounts of their debts to the house.
  5. If, on the 14th of the month, a payment plan has not been approved or full repayment has not been received, and the debt of the Resident is equal to or exceeds the "total monthly rental payment" as stated in section 5B of the individual Resident lease, then the North Haven house accountant will immediately serve the Three-Day Notice to the Resident.
  6. On the 17th of the month, rent demanded by Three-Day Notice is due.
  7. On the 18th of the month, the lease of any Resident who has not paid as demanded by their Three-Day Notice will be terminated. The North Haven house accountant will notify the Boulder Housing Coalition board that the lease of the Resident has been terminated. The BHC staff will inform the former Resident of the termination and require the individual to vacate the premises. If necessary, BHC staff will file an eviction suit at the Boulder County Justice Center.

Payment plan violation timeline

  1. Payment is due on the days specified in the approved payment plan.
  2. If payment is not made on a specified due date, the North Haven house accountant will report that a payment was missed, at the next possible North Haven house meeting.
  3. At that meeting a consensus vote of North Haven Residents is required to allow the Resident-in-debt to submit another acceptable payment plan.
  4. If there is no new consensus payment plan for the Resident by the end of that meeting and the debt of the Resident is equal to or exceeds the "total monthly rental payment" as stated in section 5B of the individual Resident lease, then the North Haven house accountant will immediately serve the Three-Day Notice to the Resident demanding full payment of past-due rent.
  5. On the 4th day after payment is due, the lease of any Resident who has not paid as demanded by their Three-Day Notice is terminated. The North Haven house accountant will notify the Boulder Housing Coalition board that the lease of the Resident has been terminated. The BHC staff will inform the former Resident of the termination and require the individual to vacate the premises. If necessary, BHC staff will file an eviction suit at the Boulder County Justice Center.

Returned (bounced) checks

  1. The house accountant will notify the Resident whose check was returned. The Resident will be charged a $5/day late fee for each day from the day of notification until a Verified Payment is received by the house accountant. In addition, any bad check fees charged to North Haven will be paid by the Resident. (For example, US Bank currently charges a $19 bad check deposit fee).
  2. Repayment is due by Verified Payment, seven days after the House accountant notifies the Resident of a returned check. On or before this date the Resident may request a payment plan to cover the amount past due.
  3. If, on the eighth day after notifying the Resident of a returned check, a payment plan has not been approved or full repayment has not been received, and the debt of the Resident is equal to or exceeds the "total monthly rental payment" as stated in section 5B of the individual Resident lease, then the North Haven house accountant will immediately serve the Three-Day Notice to the Resident.
  4. On the 4th day after payment is due, the lease of any Resident who has not paid as demanded by their Three-Day Notice is terminated. The North Haven house accountant will notify the Boulder Housing Coalition board that the lease of the Resident has been terminated. The BHC staff will inform the former Resident of the termination and require the individual to vacate the premises. If necessary, BHC staff will file an eviction suit at the Boulder County Justice Center.
  5. 5. Any Resident whose checks have been returned 2 or more times will be required to make all future payments to North Haven Community Housing for both rent and food by Verified Payment.

House Rules

The North Haven House Rules are incorporated into the North Haven Lease

Meetings

Guidelines for Creating Safe Space

  • Confidentiality: what happens at North Haven stays at North Haven
  • No personal attacks; Avoid assuming that everyone else agrees with your perspective; instead, use "I" statements, instead of, "We all think that that you should..."
  • Guests are not allowed at conflict resolution meetings or weekly house meetings unless approved.
  • In house meetings, everyone has the right not to share and the right to pass.
  • It helps if people have respect for and openness to group process.
  • Listen to others; be honest.

Mandatory meetings are held after dinner on Wednesdays! They last 2 hours.

Meeting: All co-opers must attend house meetings, which are held once a week. We ask you not to be significantly late or leave too early. As we always say, consensus is a present process, so if you’re not there, we can’t involve you in choices & decisions.

Meetings are a time to check in with your fellow housemates, share information and make decisions about the house. The North Haven Co-op is a fully democratic system and everyone’s vote has equal weight. All house rules, policies and commitments are agreed on by consensus – this means majority does NOT rule. Instead, we strive to find creative solutions that work for everyone.

Facilitation, note-taking & vibes watching rotate voluntarily each week.

Order of Meeting: Co-ops and Communities (Anything cool goin’ on around town?)

Reports (On stewardships & chores)

Agenda Items (What’s happenin’ with the house? What do we need to discuss & reach agreement upon?)

Heart Song (How ya feelin’?) (See page 17!)

Facilitator Feedback (How’d s/he do tonight?)

Quorum: Equal to half the members residing in the house (round up if unequal number) is required for any decisions to be made at a meeting. All proposals must be agreed upon by consensus.

Note the 2 important parts of meeting: house business, and Heart Song which offers a focus on emotional connection and support. This is a safe space for personal growth and also a great way to get to know your housemates better. It can be a lot of fun, too. (See page 35 if you need a full description of Heart Song.)

Meeting Agendas

Agenda Items must be titled and listed on the agenda clip board, located in the phone nook, with length of time the discussion should take, level of priority & name of cooper.

Facilitator, at the beginning of meeting, review the agenda before starting with the 1st item.

At the end of meeting, make sure your note-taker notes which items we didn’t get to.

North Havenns, questions to ask yourselves before you put something on the agenda:

Is this something I could bring up informally outside of meeting, to get a feel for what others think of it? Is this a discussion that deserves a handout or visual aid? If so, am I prepared with those materials? Could this be delegated to a committee, or do we all need to hash out the details together?

How to Determine Priority Level:

5 – This is time-sensitive and must be discussed tonight, or else we’ll have to get consensus outside of meeting.

4 – We really need to talk about this as a group. If we don’t talk about it soon, there will be problems.

3 – I’d like to talk about this tonight. It’s very important to me. I have already spoken with people about it outside of meeting.

2 – I want to talk about this if there’s time. I don’t know how important others will think it is.

1 –This is something fun or silly we should squeeze in if we’re getting restless or irritable.

Voting

How to Vote

Thumb up = I approve

Thumb sideways = I would like more discussion

Hand flat/palm down = I abstain because I don’t care or I’m uninformed

Thumb down = I block

Blocks must be vocalized!!!

Things that must be approved by consensus:

Any guest staying more than three nights

House parties or potlucks

Any document that claims to represent the house as a whole

Changes to house stewardships, rules, policies or budget

Any house purchase over $25

Consensus

All house decisions must be approved at a house meeting by consensus of the house members. If a member blocks the proposal is revised. The decision will be tabled until the next meeting, or for 24 hours if it is an emergency decision. Upon this time's expiration, the house will reconvene and attempt again to reach consensus. On the third try, if consensus is still not achieved, a 2/3 majority can approve the proposal. This is rare and only happens with issues of dire importance. Ex: if the house had termites and we couldn’t get consensus on a removal procedure.

Why do we use consensus? Consensus is intended to be an equal, fair, non-hierarchical decision making process. By using it instead of yay-versus-nay, we activate our abilities & skills to build a better, more just world!

How does it work? Consensus works by hearing all participants’ voices & by all participants coming to an agreement collectively about what is best for the group. All decisions made must be ones that everyone in the group can live with; as nice as it would be, it would be impossible for all individuals in communities/groups to be ecstatically happy with all decisions at all times. So this means . . .

1) the minority voice(s) is (are) never silenced.

2) if a minority member of a community/group finds s/he cannot live with the proposal everyone else likes, s/he may block it. If someone blocks a proposal, then the group must choose a different course of action, come to some sort of compromise proposal OR, in the worst case scenario, the blocking individual leaves the group if the community is no longer the place for her or him. This is why we must use our blocks very carefully and with lots of thought!

Consensus can be a time-consuming process, so here are some hand signals & things that help make the process at North Haven meetings smoother & quicker:

Twinkling—really this is applause in sign language, used to indicate consensus as well as to show agreement when someone else is talking—this way the group can avoid saying the same things over & over. (Ask someone to demonstrate.)

“T”—for a technical point that needs to be said to clarify what a speaker just said.

Triangle with your hands—Process Point: anyone in the meeting can support the facilitator by suggesting a process to help the group move forward or stay on track.

Direct Responses—After someone has spoken, if someone else wants to respond directly to that speaker but they are not on stack, they can ask, “Can I direct respond?” The speaker can say yes or no. But you can’t respond to a direct response! This prevents dialogue between two people from occurring and keeps the group on stack so everyone will have their opportunity to speak.

Tips for Meeting Facilitation

  • Keep a Stack -- when discussing an issue, jot down an ordered list of people waiting to speak so no one dominates or gets ignored or loses circulation in their arm.
  • Draw conversation back to the subject at hand and note repeating ideas.
  • Don’t abuse your ability to self-acknowledge as speaker.
  • Stay neutral. If you are involved in the debate, hand facilitation off to someone uninvolved.
  • Please also read the Masala Facilitation Manual! Consensus and facilitation are civic skills; they need to be learned. With practice, we all get better and better so don’t be worried if this is new to you — you’ll catch on!
  • Many things can be resolved outside of meetings by just asking/talking to housemates

ConsensusFlowChart.png

Structure for Talking about Proposals

  • Report/Assessment of Situation/Definition of Problem
  • Proposal to alleviate the problem at hand
  • Clarifying Questions (which are addressed to the person making the proposal)
  • Discussion of Proposal
  • Facilitator Asks for Any Reservations

NO = test for consensus

YES = continue process

Facilitator asks for clarifying questions about reservations

Discussion of reservations

-Possible friendly amendments (proposer must accept or reject)

-OR withdrawal of proposal Test for Consensus If no consensus, then the proposal does not pass

Heart Song

North Haven got the Heart Song idea from Chrysalis folks. Other co-opers do it too: “Heart Club” at Lama Foundation in Northern New Mexico is like our Heart Song. Scott Thomas, writing in Communities Magazine, says "It's an opportunity to truly investigate who we are and allow others to see sides of us they don't see at work, play or mealtime."

This process -- which we try to incorporate into the beginning or end (usually end) of every house meeting -- allows folks in the circle to get into the heart space, and get to know each other better as family. Scott says co-op living is a little like a group marriage in which all are committed to the emotional needs of the circle. Heart Song helps to fortify this commitment to the commons.

Please no laundry lists of “I did this, I’m about to do that, this happened yesterday,” unless these events in your life are significant and they relate to who you are & how you’re feeling. It is up to each co-oper how deeply or how much to share, but the goal is to share in a way that allows people to connect to you intimately, whether you have positive or troubling things going on in your heart. Hopefully this will come to feel like a safe place to tell us what you’re working on, what you’re proud of, after all, this is your home.

Food

Here at North Haven we’ve found that a well-fed co-oper is a happy co-oper! If there’s something you like to eat that we don’t currently buy, you can request that we buy it in bulk if the majority of co-opers will also eat it. Or, put it on the food shop list by writing your request on the communication board, though budget restrictions may apply. House food can be used for daily breakfast, lunch & snacks; Mon-Thurs dinner and Sunday brunch are communal. If dietary restrictions or time conflicts prevent you from eating a house meal, please try not to cook your own food while the house meal is being prepared. Cook & clean up after yourself BEFORE the cooks begin, or after they finish. IT IS YOUR RESPONSIBILITY TO CLEAN UP AFTER YOU COOK FOR YOURSELF! The dinner cleaning crew should only have to clean up the dinner mess. If you find someone else’s mess in the kitchen, go ahead and clean it. Though we may forget to say it, the whole house thanks you. This includes emptying the dishwasher/drying rack.

You are encouraged to cook desserts, breads, staple food items like rice or beans, hummus, and other treats for the house occasionally. Any expenditures for house treats can be reimbursed if you submit the receipt in the food tray with your name on it, but please keep our limited budget in mind.

If you have personal food, be sure to put it in the Left Fridge & put your name on it or risk it disappearing into the tummy of some hungry North Havenn. This may be impossible with frozen food. Try putting it in a paper bag & name the paper bag. Housemates have agreed on the following food commitments & premises:

Food Commitments

Full 100% commitment to organic produce, and mostly organic other foods. Food purchasers have discretion over cost-effective, non-organic purchasing, but this should occur rarely.

We will not discriminate against anyone who wishes to eat cheap non-organic food that is not communal food, that they buy on their own.

We honor dietary restrictions & food allergies — just tell us what your needs are!

House will provide, from the communal food budget, enough food for 3 reasonable meals, every day, for every housemate.

House is committed to buying food at Vitamin Cottage or the farmers market, for weekly food shop, and we buy bulk from UNFI & produce from our local farm in summer. We trust the food buyers to focus on cost effectiveness.

No meat or fish will be purchased with house money, or used in house meals. Individuals can be as carnivorous as they want!

Remember to thoroughly wash (with soap!) utensils and dishes that come into contact with meat. Please turn on the overhead fan when cooking meat to reduce the smell. Avoid using wooden cutting boards and utensils (use plastic cutting board) and the kitchen tabletop.

$160 is due each month for food!

Cooking for the House

There are typically 2 cooks for each meal, though you may have to go solo sometimes. Cooking is voluntary, we sign up on the chore board every other meeting. You should be ready to begin cooking an hour and a half before meal time, earlier if you’re cooking alone.

Check the Late Plate Board (which is the same as the chore board) to see who needs a plate saved and if any guests are coming.

A good meal should include a protein dish and a grain dish, salads are great too. You don’t have to be fancy; though fancy is nice sometimes, spaghetti or rice and beans are perfectly fine meals.

You can buy extras that are not normally purchased for your meal with the $5 per meal budget.

We Love Leftovers! Too much food is a good thing, too little is bad, if unsure how much to cook, over do it.

IF YOU SIGN UP TO COOK AND DON’T SHOW, PEOPLE WILL BE PISSED! It puts your fellow cook in a difficult situation and lets the whole house down, don’t do it! Signing up to eat dinner, and Late Plates

IF you will be LATE to dinner and still want to enjoy the fab nosh, you can reserve a late plate!

The Late Plate Board where you write when you will/will not be here for meals is the same board where we sign up for chores.

If you are bringing a guest or a few guests, mark +1, +2, etc . . .

IF you are COOKING: look at the late plate board and make plates for anyone who requested a plate!

IF you are CLEANING: label and cover late plates and put them in the fridge … thanks! Food Fivers

There is $5 per meal allotted for extra food ($25 per week) ... if no one else spent money, the amount is cumulative. Check the food budget posted in the phone nook, people! Write amount spent on Food Fiver list next to phone nook or you will not be reimbursed! Submit receipts to food payment box for reimbursement (Don’t forget to put your name on ‘em!)

If every member signs up to cook two times per week the system will run vewy vewy smoothly!

How to Clean the Kitchen

Store leftovers in Tupperware, Labeled with DATE and description; write if they are vegan or gluten free

Wash dishes: Have a sink full of hot, sudsy water ready. Two or three can help — use a washer & a rinser, & a dryer

Take care with pans & woks – See special care for Cast Iron on next page

Empty compost buckets and RINSE OUT buckets to avoid funk

Wipe down counter, stove and tables

Sweep Floor

You could also tidy the car port, hallway, living room, dining room if there are extra volunteers on hand to clean up after meals! Dishwashing, Granny’s Method

The most water efficient way to do a load of dishes:

Fill left sink w/ soapy water (use right side with disposal for pre-rinse on gunk)

Try to wash from cleanest to dirtiest to make water last (glasses, utensil, plates then the pots)

Suds up a bunch, then rinse all at once.

Knives: Do Not leave knives in the sink or in the drying rack pointed up. DANGER!!! Wash and immediately place on magnetic knife rack on wall above stove!

LEFT FRIDGE & Freezer

Leftovers for all

Personal Food (with NAME)

Produce in bins that did not fit in Right Fridge

Things in left freezer are probably NOT house food. They should be labeled or stored in a bag that is labeled. RIGHT FRIDGE & Freezer

House Food

Condiments & salad dressing, cheese, eggs from bulk, yogurt & more

Sprouted Bread needs to be refrigerated!

No need to refrigerate chicken eggs

Butter Dish The butter dish should NEVER be in the fridge, this defeats the purpose of a butter dish. If you use the last of the butter, clean the dish to prevent rancid butter remains & replace butter stick. If you use the last stick in the fridge, take some out of the freezer & put in fridge.

Cast Iron Care

NEVER leave cast iron wet in sink

Do Not use soap on cast iron: EVER!!!

Do use plastic bristle brush or scrub pad and water to remove any crusty gunk or residue (salt is a good abrasive too)

When frying eggs just wipe out any residue

Do dry pan over flame

Do coat pan with a little oil (if it drips it’s too much)

• If the skillet has lost its black protective coating, or food sticks badly to the surface, it needs to be cured again. How to Cure Cast Iron:

Put the pan in the oven to warm it.

Remove it and apply shortening.

Put it in the oven at 225 degrees for half an hour.

Remove it and wipe it almost dry. You don't want any pooling of the shortening.

Place it back in the oven for another half hour

PLEASE, Do not leave half eaten fruit in the fruit bowls!

Food Shopping

The Food Shop Budget is $120 a week: $80 on Saturday/$40 on Wednesday. (This varies from summer, to not-summer. Check the house food budget, which is posted in the phone nook.)

We do two food shops a week: one on Wednesday and one on Saturday.

The Saturday shop is about twice the size of the Wednesday shop.

The amount we budget for these shops varies with the seasons.

In general, when we are getting produce from our CSA, the Flatirons Neighborhood Farm, we budget less for food shops. See the annual food budget to see how it changes throughout the year.

The food budget tells the food shoppers how much they are allowed to spend. Food shoppers must put receipts in the proper place, so food accountant can balance our budget.

Everyone please bring things up from the basement that need to be brought up (i.e. if we are out of paper towel rolls in the laundry room, but we have more in the basement) and bring things down to the basement that need to be brought down (i.e. extra jars of lemon juice that we might not have room for in the pantry). Re-fill bulk food containers in the kitchen from bulk bags in the basement.

Always consult the basement & do a thorough search on all kitchen shelves before asking bulk food steward to order more or something like grains, spices or teas.

Stay in contact with the bulk food steward — if we run out of something & you used the last of it, note that on the clipboard so bulk steward will order it.

It’s OK to return food at check out if the purchase is going way over budget

Food Shop should be done on WED and on SATURDAY

We shop @ Vitamin Cottage b/c they take our checks

Sign up for Food Shop on the cook/clean dry erase board

SAMPLE FOODSHOP LIST

If everyone does their part, we will have balance, happiness & a clean & lovely home!

Recycling

We do single stream recycling. That means we toss recyclable glass bottles & jars, plastic drinking bottles, aluminum cans, clean/washed-off sheets of aluminum foil, empty milk jugs, paper, junk mail, cardboard, etc etc etc — all together in the same bin. The city collects our recycling on Thursday mornings, so our Recycling Steward should keep an eye on the bin in the kitchen by the back door & take it out frequently, especially before Thursday morning.

Boulder also features a few facilities like [EcoCycle] and the [Center for Hard-to-Recycle Materials] (CHARM). We usually keep a bag of items we are collecting for a run to CHARM, either near the back door or in the rainbow closet in the first floor hallway by the stairs. This is where batteries and electronics can be stored until the next run to EcoCycle.

Compost

It might seem at first like it’s difficult or confusing to throw things away at North Haven! Don’t worry -- you’ll get the hang of it! We have 3 potential places for compostable materials:

  1. If your food or vegetable skins or stems would appeal to our chickens, please give them treats. A full list of what chickens do & do not like is posted on the wall near the back door. This info can also be found in the Encyclopedia of Country Living, on our dining room book shelf.
  2. If it’s a fruit or vegetable or non-meat or cheese food, but the chickens wouldn’t dig it, put it in our compost that goes in the bin in our back yard.
  3. If it’s a large quantity of bread (such as the leftover baguettes on a Tuesday night, from the bread donation the week before) or if it’s wet or used paper towels, or even if it’s compost from one of the bathrooms such as tissue or cotton balls, these are all things the city will collect. They go to the alley.

Common Space and Common Courtesies

Quiet Hours

Designated house quiet hours are 11pm - 8am. However, it's always courtesy hours. If someone asks you to be quiet because they have to get up at 6am, be considerate.

Lights

All lights should be turned OFF when not in use.

Computers

The house computer in the living room is for everyone. You can print from it. It also holds North Haven records & house documents. We also have a wireless house network. If you need the password, or have any other computer issues, you should talk to the Computer Steward for the password.

Conflicts

Sometimes, in a house of a dozen or more people, issues/disagreements/conflicts may need mediation. Please begin by trying to work out your differences on your own. Then, if you need support, there are a few Conflict Resolution Point People to help. These people have been selected by the house and have conflict resolution training.

Violence is never an acceptable response and will not be tolerated in our community.

Intimate Relationships Within the House

People living in close proximity often end up being attracted to each other. In fact, short of purely internet based dating, proximity is kind of a prerequisite for having an intimate relationship. In a cooperative household there are community implications for intimacy between housemates, and before you embark on a relationship within the house, it's worth doing a little introspection. A few questions you might want to consider:

  • Have you ever lived with someone that you've had an intimate relationship with? What was that experience like? Living with other people in a co-op is a lot like having the domestic parts of a live-in relationship, and catapulting directly from mutual attraction to full-on domestic partnership can feel like a lot to deal with.
  • How good are you at handling the end of a relationship? Have your past relationships tended to end amicably, or with a lot of hurt feelings and drama?
  • Are you still on good terms with most of your former lovers? How many of them would you be willing to live with today? How many of them would you have been willing to live with immediately after your intimate relationship ended?
  • If your prospective relationship were to go bad, would you be willing to move out of the house for the good of the community?

Living together in a co-op it's often clear when something intimate is going on between housemates, even if they haven't spoken about it, but it can be very difficult to figure out whether it's casual, committed, or somewhere in between. It might not seem like anybody else's business, but the lack of communication can end up being hurtful. If someone violates the norms of the intimate relationship, and other house members witness it but don't say anything (because they don't know what those norms are) the wronged party can still end up feeling betrayed by other members of the house. For that reason, we encourage members to consider being open with each other about the status of their relationships within the house, either in one-on-one conversations or in Heart Song. Similarly, if you're involved in a relationship within the house, you shouldn't be surprised if other housemates ask you how it's going, or what form it takes. Their emotional well being and space will potentially be influenced by your relationship, so it's not necessarily prying in the same way it might be if another person inquired. It's just part of living this closely together.

Laundry

Laundry detergent is a house item, located in the laundry room.

If it’s sunny and warm out, use the clothes line, not the dryer. This conserves our energy that we get from the sun (and also, Xcel)!

Always check the lint trap so we don't burn the house down.

Laundry is first-come first-serve. Weekends are high traffic times. When doing laundry please leave your basket so the next person in line can deposit your clothes into a clean receptacle. Remove your clothes from the laundry room promptly. If you’re next in line and there is no basket we have a house basket you can use so the person’s clean clothes don’t get tossed onto the dirty floor. There are full directions posted in the laundry room.

Lost and Found

Any items left in common rooms are placed in Lost and Found when it’s cleaning time. Try to take responsibility for your belongings and keep them out of common space so that the cleaners don’t have to.

Purging Stuff

We don't want to have a never ending accumulation of crap that nobody uses hiding in all the nooks and crannies of the house. So occasionally, some stuff needs to go. At the same time, it's very difficult for any individual to identify all of the things that other people in the house use on a regular basis, and there are a non-trivial number of things in public space, meant for public use, that actually do belong to some individual.

Here's a protocol that we've used in the past for purges (of books, utensils, toiletries, etc) that has worked well, and avoids accidentally discarding something someone wants.

  1. Find a big box.
  2. Put all the things you think we should get rid of in the box.
  3. Pick a date by which people need to rescue their favorite things from the box (usually a week out).
  4. Announce to everyone in the house (meeting and email) that a purge is taking place, noting the location of the box and the purging date.
  5. Put the box in a public place with a sign on it listing the date, and reminding people they need to rescue their favorite things by that date.
  6. On the purge date, the items meet their fate -- under the stairs, going public (e.g. w/ toiletries), getting tossed, etc.

Message Board

The white board in the kitchen by the door is for house messages. They are often important and sometimes interesting. Use it and check it often, however, do not use it to passive-aggressively make complaints about individuals or behaviors in the house. Instead, communicate your complaints directly to the perpetrator(s), either one-on-one or in a house meeting.

Parking

Please look for street parking. We reserve the driveway for unloading and loading. Tell your significant others & visitors & house guests this rule, please.

Rent and Food Payments

Rent and food payments are due by the 5th of each month. To pay: in the phone nook are two trays, one labeled rent, the other food. There are also two stamps, one for food, one for rent. Stamp the back of your check with the appropriate stamp and place it in the correct tray. Yes, you must write two separate checks — they go into two different bank accounts. If you’re going to have trouble paying by the due date, consult the Debt and Payment Plan Policies in the House Bylaws, below.

Submitting Receipts

Receipts for food purchases for the house, including food shop and food fivers, should be placed in the food tray in the phone nook. Any household supply receipts are placed in the rent tray, so the House Accountant can keep track of our expenses or reimburse you. You must write your name or identifying initials on the receipt, as well as a unique receipt number. There are two clip-boards in the phone nook, one for food and one for non-food items which you buy for the house. When you submit a receipt for reimbursement, you must fill in a line on the appropriate clipboard with your name or identifying initials, and details about the purchase, including the unique number you wrote on the receipt before you put it in the box, so that the house accountants can tell which receipts go with what purchases for budgeting purposes.

Smoking

Cigarettes may NOT be smoked in the house. Smoking in the carport or on balconies is fine but please place butts in an appropriate receptacle, never on the ground. All other smoke should be kept in your own room or outside.

Storage

Anything you can’t fit in your closet can go in the basement, in your designated storage space marked with your name. The rainbow Hall Closet is for tools and house items like reusable grocery bags & tape measures & light bulbs & the HEPA vac. The Furnace Closet should have NOTHING in it — it’s a fire hazard. The living room closet by the front door is for blankets and pillows to be shared by all.

Supplies

Cost of household supplies is included in your utilities fee of $60 per month! Here’s where to find ‘em:

  • Toilet Paper, Paper Towels, and cleaning supplies live in the laundry room.
  • Trash Bags can be found in the Rainbow Closet in the 1st floor hallway near the Kitchen.
  • Garden Supplies are stored in the Shed. Check with the Garden Steward to get the combination to the door.

Toilets

Our sewer system is persnickety, big time, especially the first floor which gets the most traffic. If it’s yellow, don’t let it mellow, since too much accumulated paper will clog it. If you take a dump, wait for the final gurgle to be sure it all goes down, otherwise the next person is left cleaning up your shit, literally. Plungers don’t cut it, use the snake. The snake is a long metal pole with a coiled knob at one end and a handle at the other. This can be found outside the main 1st floor bathroom window, if it’s not there ask around. To use, insert curved end into toilet drain. Once inserted turn and push and crank the handle so the knob snakes down the drain as far as it can go. Pull handle back up and rinse off the knob. Toilet should now be flushable. Clean up any overflow. Feel free to ask for a demo. Don’t be embarrassed — everybody poops.

Vacuum Cleaner

It’s kept in the rainbow closet near the kitchen, and should be returned there after use. Lincoln has extra bags for the HEPA vac.

Pets

There are no mammalian pets allowed in the house except in case of special approval by consensus. Any non-mammalian pets must be kept in a cage or tank at all times and must be in the owner’s room. Fish may be in public areas upon house approval.

Guest Policy

Members may have guests stay in the house for up to three days without house approval, but if they're going to be staying in public space it's good to at least announce it at meeting and/or via the house email list ahead of time, so that we don't accidentally end up with six guests fighting for the same spot on the couch.

If a member plans on having a guest for more than three days, or if there is even a possibility that the guest may stay in the house for more than three days, the house must approve the stay by consensus in advance.

It is the policy of North Haven to welcome any guests affiliated with co-ops from other regions into the house for a reasonable amount of time and by house approval. The guest should contact the house prior to his/her arrival in order to allow the house to discuss and approve the stay in advance.

All guests must have a designated host within the house. The host is responsible for making sure their guests understand house rules and processes, ensuring they pay boarding fees, and mediating any conflicts that might arise between the guest and other house members.

The day of their arrival, please write your guest’s name on the house message board so we know who’s sleeping on our couch or in whatever bed. If they eat here at all, it costs $5 a day. They can put cash in the food in-box in the phone nook, give it to the Food Accountant directly, or you can pay their way if you feel more comfortable with that.

Payment of Deposit by Installment

Upon acceptance and moving into the house, a new member is required to make a deposit of one month’s rent due to the house accountant. This deposit can be paid in installments of one third a month’s rent for three months if the new member cannot afford to pay two months’ rent upon his/her arrival into the house. It is preferred that new members pay their deposit in one payment if possible.

Non-Food Reimbursements

Members may purchase non-food items for the house that cost less than $25.00 without house approval and will be guaranteed reimbursement. More expensive purchases must be approved in advance at a house meeting, or reimbursement is not guaranteed.

Receipts must be submitted in order to receive a reimbursement.

Room Choosing Procedure

Every room change shall be approved by consensus of the house at a house meeting wherein any issues of contention over the room change shall be addressed.

No one shall be displaced from his/her room without his/her consent.

All members interested in the room (contestants) should deliberate before the meeting as well as speak with the Conflict Resolution Point People.

The following needs may be considered by the house.

  1. Physical
  2. Financial
  3. Emotional
  4. Professional
  5. Practical

Compatibility and good of the house may also be considered.

If no one has needs that are greater than another’s, the contestants will draw straws and it will be over.

No Television

North Haven hereby decrees itself to be free of the mind-deadening influence of corporate programming on television within public areas, except for house movie-viewing, which is creative, delightful and creates community!

No Firearms

No firearms or explosives are permitted within the house.